Ethics Policy and Procedures

For any queries related to applying for ethical approval or the Ethics Committee, please contact Mark Slater, the Ethics Committee Administrator.

Approval is done on an interim basis (Path A) or by committee (Path B); which is determined in the application form

Committee Meetings 

Deadlines for submission

Committee Meeting Dates 

October 2018 Monday 15 Wednesday 24 October 2018
November 2018 Monday 26 Wednesday 5 December 2018
January 2019 Monday 28 Wednesday 6 February 2019
March 2019 Monday 11 Wednesday 20 March 2019
April 2019 Monday 29 Wednesday 8 May 2019
June 2019 Monday 3 Wednesday 12 June 2019
July 2018 TBC TBC

Key Documents

Participant Information & Informed Consent‌


Complaints received from study participants should be dealt with according to the procedures outlined in the SHS Ethics Committee Policy on Complaints.

Adverse Events

Procedures for recording and reporting adverse events such as injuries, or unexpected physical reactions following a particular procedure, are documented in SHS Ethics Committee Policy on Adverse Events.


Who should I contact?

If your query relates to your study you should contact your supervisor. For all other queries regarding the system, contact the Ethics administrator, Mark Slater, at

When will my application be considered?

Your application will be considered after the monthly deadlines in the document above. Please remember that the ethics reviewers will have a large number of applications to review, and that if you submit after the deadline you may have to wait until the next month.

Example: The December deadline is the 7th. If you submit on the 8th you could wait up until January 18th (the next deadline). Please take note of the deadlines and ensure you make your application in good time.

Where are the risk assessments?

The risk assessments along with other related documents such as exercise screening forms can be found on the Sport and Health Sciences SharePoint site at

When can I begin testing?

You can begin testing as soon as you receive the acceptance email from the Ethics system.