Ethics policy and procedures

For any queries related to applying for ethical approval or the Ethics Committee, please contact Rosy Armstrong or Mark Slater, the Ethics Committee Administrators:

Approval is done on an interim basis (Path A) or by committee (Path B); which is determined in the application form.

Committee meetings

Deadlines for submission 2019/20Meeting dates 2019/20
October 2019 Monday 14 Wednesday 23 October
November 2019 Monday 25 Wednesday 4 December
January 2020 Monday 27 Wednesday 5 February
March 2020 Monday 16 Wednesday 25 March
April 2020 Monday 27 Wednesday 6 May
June 2020 Monday 8 Wednesday 17 June
June 2020 Monday 29 Wednesday 8 July


Deadlines for submission 2020/21Meeting dates 2020/21
October 2020 Monday 12 Wednesday 21 October
November 2020 Monday 30 Wednesday 9 December
January 2021 Monday 25 Wednesday 3 February
March 2021 Monday 15 Wednesday 24 March
April 2021 Monday 26 Wednesday 5 May
June 2021 Monday 7 Wednesday 16 June
June 2021 Monday 28 Wednesday 7 July


Ethics committee

Melvyn Hillsdon Chair of Committee
Tim Etheridge Member
Brad Metcalf Member
Richard Pulsford Member
Francis Stephens Member
Vicky Stiles Member
Garrick Taylor Member (Risk assessment)
Anni Vanhatalo Member
Will Young Member

Key documents

Participant information and informed consent 


Complaints received from study participants should be dealt with according to the procedures outlined in the SHS Ethics Committee Policy on Complaints.

Adverse Events

Procedures for recording and reporting adverse events such as injuries, or unexpected physical reactions following a particular procedure, are documented in SHS Ethics Committee Policy on Adverse Events.

Who should I contact?

If your query relates to your study you should contact your supervisor. For all other queries regarding the system, contact the Ethics administrator, Rosy Armstrong (or Mark Slater), at

When will my application be considered?

Your application will be considered after the monthly deadlines in the document above. Please remember that the ethics reviewers will have a large number of applications to review, and that if you submit after the deadline you may have to wait until the next month.

Example: The December deadline is the 7th. If you submit on the 8th you could wait up until January 18th (the next deadline). Please take note of the deadlines and ensure you make your application in good time.

Where are the risk assessments?

The risk assessments along with other related documents such as exercise screening forms can be found on the Sport and Health Sciences SharePoint site.

When can I begin testing?

You can begin testing as soon as you receive the acceptance email from the Ethics system.