Research ethics policies and procedures
This page contains essential information for ALL researchers submitting new research ethics applications to SHS REC.
All new applications to the SHS REC for review must use the ‘Worktribe’ online ethics system.
How to use Worktribe
please see this link for comprehensive Worktribe guidance and training.
The Worktribe ethics module is a new research management system for the University (and will eventually include pre- and post-award financial modules).
- As such, it is not one size fits all and does not capture some of the necessary project information the SHS REC needs to fully consider/ understand proposals.
- To tailor Worktribe specifically to SHS needs and to avoid needing to upload numerous appendices (protocol schematic, power calculations, recruitment materials etc.) our workaround has been to produce a single document that captures the required project details.
Applicants should now complete a short Worktribe online form AND complete the SHS supplementary research ethics form which can then be uploaded into the documents tab of the Worktribe application.
The previous ‘Path A’ and ‘Path B’ application categories will now be replaced by a risk classification (low, medium and high risk), which is determined by the Research Ethics Framework and is triaged by the research ethics and governance team upon submission.
Low and medium risk applications will go through the interim review process and high risk applications going through full SHS REC review process.
Routes to approval are determined in the application form.
For any queries related to applying for ethical review and approvals or the Research Ethics Committee, please contact Rosy Armstrong or Mark Slater using the SHS admin mailbox: email@example.com.
Research Ethics Committee application deadlines and meeting dates for high risk projects 2022/2023.
|Deadlines for submission 2022/23||Meeting dates 2022/23|
|October 2022||Wednesday 12||Wednesday 19 October|
|November 2022||Monday 28||Wednesday 7 December|
|January 2023||Monday 23||Wednesday 1 February|
|March 2023||Monday 13||Wednesday 22 March|
|April 2023||Monday 24||Wednesday 3 May|
|May2023||Monday 29||Wednesday 14 June|
|June 2023||Monday 26||Wednesday 5 July|
Research Ethics Committee members
|Tim Etheridge||Member and Co-chair|
|Richard Pulsford||Member and Co-chair|
|Sam Bailey||Member (Risk assessment)|
|Raquel Revuelta Iniesta||Member|
for STAFF and PGR applications
Worktribe SHS supplementary research ethics form STAFF & PGR
for UNDERGRADUATE AND PGT applications
UNDERGRADUATE & PGT supplementary ethics form
- Ethics in Sport and Health exercise research 2020 update
- Research Data Management
- Substantial Amendment notification form
- Minor amendment notification form
- End of study declaration
Staff/PGR Student Sample Size Meetings
Guidance and templates for research online:
- These documents have been prepared by the Research Ethics and Governance Team at the University of Exeter in response to the COVID -19 restrictions on face to face research activity. This will be updated as further information becomes available and is subject to change, please ensure you access the latest version (currently v1.3, May 2021)
Participant information and informed consent
The current UoE templates for Participant Information sheet and consent forms are on the Research Ethics and Governance pages
Research Ethics and Governance - Home (sharepoint.com)
- St. Lukes Laboratories Standard Operating Procedure for Taking Informed Consent
- Human Tissue Act Compliance
Complaints received from study participants should be dealt with according to the procedures outlined in the SHS Ethics Committee Policy on Complaints.
Research Ethics and Governance webpages:
Procedures for recording and reporting adverse events such as injuries, or unexpected physical reactions following a particular procedure, are documented in SHS Ethics Committee Policy on Adverse Events.
Who should I contact?
If your query relates to your study you should contact your supervisor. For all other queries regarding the approval system, contact the SHS Ethics Administrator, Rosy Armstrong (or Mark Slater), at firstname.lastname@example.org.
When will my application be considered?
Path A applications are considered once a valid application has been received and forwarded to the reviewer(s).
Path B applications will be considered following the deadlines in the table above. Please remember that the ethics committee will have a large number of applications to review, and that if you submit after the deadline you may have to wait until the next meeting. Please take note of the deadlines and ensure you make your application in good time.
Where are the risk assessments?
The risk assessments along with other related documents such as exercise screening forms can be found on the Sport and Health Sciences SharePoint site.
When can I begin my research project?
You can begin from the start date of your Certificate of Ethical Approval which will be provided by email from the Ethics Administrator.
It is not the role or responsibility of research ethics committees to give legal advice, nor are they liable for any of their decisions in this respect. Irrespective of the decision of a research ethics committee on a particular application, it is the researcher and/or sponsor who has the responsibility not to break the law.